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Free Invoice Generator

Add your details, your client and each item with its quantity and rate. The invoice generator adds the subtotal, discount, sales tax, VAT or GST and shipping, then downloads a PDF with no watermark. Nothing is uploaded, and saved invoices stay on your device.

Invoice Generator
Currency and tax style
Logo (optional)

PNG, JPG or WebP. It stays on your device.

Invoice details

Counts up from your last saved invoice.

Leave blank for the usual title.

From (you)
Bill to
Items
Item 1
Amount—
Tax, discount and shipping

Leave blank to use Sales tax.

Discount as
Notes and terms

Tax rates and invoice rules differ by country and state. Check what your tax authority requires before you send an invoice. Not tax advice.

  • No paywall
  • No signup
  • No watermark
  • Nothing uploaded

How to use the Invoice Generator

  1. Pick your currency. It sets the tax name (sales tax, VAT, GST/HST or GST), the date format and the paper size.
  2. Add your logo if you have one, then fill in your details and your client's. The invoice number and dates are filled in for you.
  3. Add each item with its quantity and rate. Untick the tax box on any item that is not taxed.
  4. Enter the tax rate, and any discount, shipping or amount already paid. The totals update as you type.
  5. Press Download PDF, or Print. Press Save to keep the invoice and client in this browser for next time.

How the totals are worked out

Each item’s amount is its quantity times its rate, rounded to the cent. The invoice then adds up in this order:

Step How it’s worked out
Subtotal The sum of every item’s amount
Discount A percent of the subtotal, or a fixed amount, taken off before tax
Tax The tax rate times the taxed items (after their share of the discount), plus shipping if you tick it
Total Subtotal minus discount, plus tax, plus shipping
Balance due Total minus any amount already paid

All money is counted in whole cents, so the lines always add up to the total exactly.

Sales tax, VAT, GST and HST

The currency you pick sets the usual tax name. You can rename it, for example to “GST + PST” or “State tax”.

Currency Tax name Registration number label Paper
US $ Sales tax EIN or tax ID Letter
UK £ VAT VAT number A4
CA $ GST/HST GST/HST number Letter
AU $ GST ABN A4
NZ $ GST GST number A4
Euro € VAT VAT number A4

In the US, sales tax rules depend on the state and on what you sell, and many services are not taxed. Untick the tax box on any item that is exempt.

Saved invoices and clients stay on your device

Most invoice apps keep your invoices on their servers and ask you to sign up, or charge to save more than a few. Here, Save stores the invoice and the client in your browser only. From the Saved tab you can open an invoice, duplicate it for a repeat job, or delete it. Your own details, logo, tax rate and terms carry over to each new invoice.

Frequently asked questions

Is this invoice generator really free, with no watermark?

Yes. Every PDF is clean, with no watermark, no "made with" footer and no limit on how many invoices you make. You don't need an account, and your logo is free to add.

Where are my invoices saved?

Only in your browser, on this device, and only when you press Save. Nothing is uploaded to Fix and Figure or anyone else. Clearing your browser data removes saved invoices, so keep the PDFs you send.

What must an invoice include?

At least your name and contact details, the client's name, a unique invoice number, the date, a description of each item with its price, and the total due. If you're registered for VAT, GST or HST, add your registration number and show the tax separately.

What does a UK VAT invoice need?

HMRC says a full VAT invoice shows a unique sequential number, the invoice date and time of supply, your name, address and VAT registration number, the customer's name and address, a description of each item with its quantity and price excluding VAT, the VAT rate, the total excluding VAT and the total VAT. Pick UK £, enter 20% (or your rate) and add your VAT number.

What is a tax invoice in Australia?

If you're registered for GST, the ATO asks for a document that says it is a tax invoice, with your identity and ABN, the date, a description of what you sold, and the GST amount. For sales of $1,000 or more it must also show the buyer's identity or ABN. Pick AU $ with a GST rate and the title changes to Tax invoice.

How do I number my invoices?

Use a unique number that counts up, such as INV-0001, INV-0002. When you save an invoice, the next new invoice continues from your highest saved number and keeps your prefix and zero padding.

Can I make an invoice without being VAT or GST registered?

Yes. Leave the tax rate blank and no tax line appears. If you're not registered, don't charge VAT, GST or HST, and don't call the document a tax invoice.

Last updated: · Sources: HMRC VAT Notice 700, section 16: VAT invoices, ATO: Tax invoices, Input Tax Credit Information (GST/HST) Regulations, section 3

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